THE TRUST FOR THE AMERICAS
1889 F Street NW, Washington DC 20006, United States
PRIVACY AND DATA PROTECTION POLICY
Version 2026
1. Data Controller
The data controller is THE TRUST FOR THE AMERICAS, a non-profit organization incorporated under
Section 501(c)(3) of the United States Internal Revenue Code and an affiliated entity of the Organization of
American States (OAS).
Hereinafter, the organization will be referred to as "THE TRUST FOR THE AMERICAS". This Policy
describes how we collect, use, store, and protect the personal information that users provide through our
websites and digital platforms, as well as information that may be collected through other means related to
our programs, services, courses, or institutional activities. Access to and/or use of the platforms implies
acceptance of this Policy.
For inquiries related to personal data protection, users may contact: info@trust-oea.org, indicating
"Personal Data Protection" in the subject line.
2. Personal Information We Collect and How We Obtain It
Personal information is any information that can be used to identify a natural person or representatives of
organizations that interact with THE TRUST FOR THE AMERICAS. We may collect personal information
through the following means:
a) Information provided directly by Users: full name, identity document, email address, phone number,
nationality, professional or educational information, organizational information, and résumés or other
information provided in volunteer or program participation processes.
b) Automatically collected information: IP address, device type, operating system, browser type, pages
visited, date and time of access, and interactions within the site.
c) Information obtained from third parties: in some cases we may receive personal information from
partner organizations, educational institutions, or other entities collaborating with THE TRUST FOR THE
AMERICAS in the implementation of programs or initiatives.
3. Legal Basis for Data Processing
THE TRUST FOR THE AMERICAS processes users' personal data on the basis of the following legal
grounds:
- The user's consent.
- The execution of programs, services, training, or activities offered by the organization.
- Compliance with applicable legal or regulatory obligations.
- The legitimate institutional interest in improving its programs, services, and monitoring and
evaluation processes.
4. Purposes of Personal Data Processing
The personal information collected is used exclusively for institutional purposes related to the mission and
activities of THE TRUST FOR THE AMERICAS, including:
- Managing participation in programs, courses, training, volunteer activities, or institutional
initiatives. - Managing relationships with partner organizations and participants.
- Conducting monitoring, evaluation, and program follow-up processes.
- Preparing statistics and institutional reports on the impact of initiatives.
- Improving the quality of services, courses, and digital platforms.
- Sending informational communications related to institutional programs, activities, or initiatives.
THE TRUST FOR THE AMERICAS does not sell or commercialize personal data. Personal information
may only be shared when the user's consent exists, when necessary for the execution of a program or
service, or when required by a legal obligation or competent authority.
In the framework of its programs, THE TRUST FOR THE AMERICAS works with local partner or
implementing organizations that enter participant data through the institutional platforms. Each organization
accesses only the data of its own participants. These organizations are required to process such data
exclusively for program purposes and in accordance with this Policy, and THE TRUST FOR THE
AMERICAS may suspend their access in the event of any non-compliance.
5. Use of Aggregated and Anonymized Information
THE TRUST FOR THE AMERICAS may use information in aggregated or anonymized form for research,
monitoring, evaluation, institutional reporting, and dissemination of program impact. Measures will be taken
to prevent individual identification of participants. Disclosure of personally identifiable information, such as
testimonials or success stories, will only be carried out with the prior, express, and informed consent of the
participant.
6. Accuracy of Data Provided
Users warrant that the personal data provided is truthful, complete, and up to date, and undertake to report
any changes. THE TRUST FOR THE AMERICAS may exclude from its services or platforms those users
who provide false or inaccurate information, without prejudice to applicable legal actions.
7. Data Retention
Personal data will be retained only for the time necessary to fulfill the purposes described in this Policy, or
for the period required by applicable legal obligations. Once the purpose of processing has been fulfilled,
data may be deleted or anonymized.
8. Personal Data of Minors
THE TRUST FOR THE AMERICAS applies a reinforced protection regime for the processing of personal
data of minors, grounded in the OAS Updated Principles on Privacy and Personal Data Protection
(resolution AG/RES. 2974 (LI-O/21), 2021 — oas.org), the UN Convention on the Rights of the Child
(ohchr.org), and the Montevideo Memorandum on data protection for children and adolescents on the
internet (2009 — oas.org), ensuring at all times the best interests of the child as the guiding principle.
Processing of minors' data requires prior, express, and informed consent from parents, guardians, or legal
representatives. Minors' data will not be sold, shared for commercial purposes, or used for advertising.
Reinforced technical security measures will be applied and, upon any deletion request, data will be
suppressed or anonymized within a maximum of 30 business days. In the event of a security breach, legal
representatives and competent authorities will be notified on a priority basis. In the absence of specific
national legislation, OAS 2021 Principles will apply as the minimum standard. For inquiries, contact
info@trust-oea.org with subject "Data Protection – Minors". Regional regulatory reference: redipd.org.
9. User Rights
Users may exercise the following rights recognized under applicable regulations:
- Access to their personal data.
- Rectification of inaccurate or incomplete information.
- Request for deletion of their data when applicable.
- Restriction or objection to the processing of their data under certain circumstances.
To exercise these rights, users may send a request to info@trust-oea.org stating the reason and attaching
a copy of their identity document, or by postal mail to: THE TRUST FOR THE AMERICAS, 1889 F Street
NW, Washington DC 20006, United States of America.
10. Data Security
THE TRUST FOR THE AMERICAS adopts appropriate technical and organizational measures to protect
personal data against loss, unauthorized access, alteration, improper disclosure, or destruction. While
reasonable and adequate security measures are applied, no data transmission over the internet or
electronic storage system is completely secure.
11. Links to Third-Party Websites
The platforms may contain links to third-party websites. THE TRUST FOR THE AMERICAS is not
responsible for the privacy practices or content of such sites, and we recommend that users review the
corresponding privacy policies before providing personal information.
12. Cookies and Similar Technologies
Our websites may use cookies and similar technologies to improve user experience, analyze site usage,
and optimize performance. Cookies are small files stored on the user's device that allow certain browsing
preferences to be recognized. Users may configure their browser to reject or delete cookies; however, this
may affect the functionality of some platform features.
13. Changes to This Policy
THE TRUST FOR THE AMERICAS reserves the right to update or modify this Policy at any time. Any
changes will be published on the corresponding websites and will take effect upon publication.
14. Contact
For questions about this Policy or the processing of personal data: info@trust-oea.org